Policy and Procedure
REQUIRED SIGNATURES LEVELS FOR EXPENDITURE DOCUMENTS
PURPOSE
The purpose of this operating policy and procedure is to provide the minimum level of signatures needed on expenditure documentation, other than personnel documents, meet federal and state requirements and provide an adequate system of internal control for the University.
POLICY/PROCEDURE
The minimum number and level of signatures are as follows:
| Document |
Minimum # of Signatures |
Minimum Level |
| Travel Authorization: | ||
|
Outside U.S. |
1 | President |
|
Outside Mississippi |
1 | Department Head |
|
Convention Meetings |
1 | Department Head |
| Travel Reimbursement Request | 1 | Department Head |
| Budget Transfers* | 2 | Budget Mgr/Dept Head |
*Salary transfers must be approved by the appropriate vice president with the exception of Academic Affairs.
Note: The pre-audit functions of the Office of Accounts Payable/Travel and Office of the Controller and Treasurer require only the minimum level of signatures. Divisions requiring additional approval must be controlled at the authorizing level.
REVIEW
The Chief of Staff is responsible for the review of this operating policy every four years or as needed.
OP 01.02
01/10/07
For information about this policy, contact the responsible/reviewing department hyperlinked above.
