Policy and Procedure

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Mississippi State University
Department of Human Resources Management
Employment Authorization Policy and Procedure

POLICY

The Board of Trustees of State Institutions of Higher Learning has the sole power and authority to select the President of the University and Board approval is required for the creation, appointment, elimination, or significant modification of the positions of Provost, Vice President, Dean and Associate/Assistant Provost or Vice President who supervises Deans. The President has the authority to approve and execute Board contracts with professors, and other members of the teaching faculty, executive, administrative, managerial, and other professional employees of the University in positions authorized to receive Board contracts. The individuals at the vice presidential level of the various University divisions have the sole power and authority to authorize the employment of the administrative, managerial, and other professional staff who do not receive Board contracts. Deans/directors of the various University units have the power and authority to employ non-exempt staff, graduate assistants, and students with vice presidential level approval, if appropriate.

PROCEDURE

Prospective employees shall be provided written letters of offer. An offer of employment may be withdrawn if the prospective employee is unable to begin work by the date indicated in the letter of offer. Employment is encouraged to begin on the first day of the employee’s pay cycle. A copy of the letter of offer and acceptance shall be sent to the Department of Human Resources Management. The Department of Human Resources Management shall prepare the agenda item for the President's recommendation to the Board, as appropriate.

Any special conditions of employment must be noted in the letter of offer. See appropriate sample offer letter (attached).

REFERENCE

Board of Trustees Policies and Bylaws 401.01, 401.0102 and 801.04.

REVIEW

The Director of Human Resources Management is responsible for review of the policy as needed, but no less frequently than four years.

HRM #60-104
12/11/08
 

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Sample Letters
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Faculty Offer Letters

Research Offer Letters

General Offer Letters:

Executive, Administrative, Managerial, and Other Professional Staff (Contract Employees)

Executive, Administrative, Managerial, and Other Professional Staff (Non-Contract Employees)

Support Staff

Intermittent

Rehired Retiree - Non Lecturer

For information about this policy, contact the  Department of Human Resources Management.