SAMPLE A
Executive, Administrative, Managerial, and Other Professional Staff
(Contract Employees)
Letter of Offer
Revised 2/27/03

Dear __________:

I am pleased to offer you a position as__________ in the Department of __________at Mississippi State University, beginning on   (date)   . The salary for this (nine-month or twelve-month) position is $           , payable semi-monthly. This (is/is not) a tenure track position. (If a tenured track position, add: To apply and be considered for tenure requires that you are a citizen of the United States or eligible for permanent employment in this country. If you meet these requirements, you will be eligible to apply for tenure in fall, (year)). You will be evaluated annually concerning your attainment of tenure during the probationary period of five to seven years (See Promotion and Tenure Policies section of the enclosed Faculty Handbook). Although summer employment is often available, this offer does not guarantee summer employment.

This offer is contingent upon nomination by the University President and approval by the Board of Trustees of State Institutions of Higher Learning. A copy of the contract you will be asked to sign, should you accept this offer, is enclosed for your review. As an employee, you are expected to comply with all federal and state laws, all policies of the Board of Trustees of State Institutions of Higher Learning and all University policies. (If an administrative position with faculty rank, add: If this administrative position is converted to faculty status without administrative responsibilities, the administrative stipend will be subtracted from your annual salary and the position converted to a nine-month position, if appropriate.) This offer is also contingent upon your being a United States citizen or having lawful authorization to work in the United States. This offer will be withdrawn if you are not authorized to work at Mississippi State University by the beginning date indicated above.

Should you decide to accept this offer, please return a signed copy of this letter on or before    (date)    .  If individual is benefits eligible, i.e., employees who are regularly rescheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months, please include the following sentence as part of this paragraph :
If you accept this offer, we will schedule an appointment for you with the Department of Human Resources Management for new employee orientation at your earliest convenience. As a new employee, you have 31 days from your hire date to enroll in benefits.

Sincerely,

Name
Department Head

Enclosure

Approved:

________________________________________________
Dean/Director, College/Division of _____________________

________________________________________________
Vice President of _________________________________

Offer Accepted: (If funding for this position is through a grant or contract, add: I agree to allow the sponsoring agency access to my employment records as it is relevant to the review or audit of the project).

I am [ ] or am not [ ] actively contributing to the Public Employees’ Retirement System of Mississippi with another agency/institution at this time (check one).

c:      Department of Human Resources Management

HRM #60-104
Effective 12/14/87
Sample Letter A Revised 2/27/03

For information about this policy, contact the  Department of Human Resources Management.