SAMPLE B
Executive, Administrative, Managerial, and Other Professional Staff
(Non-Contract Employees)
Letter of Offer
Revised 8/18/05

Dear ___________ :

I am pleased to offer you the position of ___________ in the Department of ____________ at Mississippi State University, beginning on   (date)  . The annual salary rate of this (nine-month or twelve-month) position is $ _________ payable semi-monthly.

Use this paragraph if the salary is under $75,000: This offer is contingent upon approval by the Vice President for (name of division). As an employee, you are expected to comply with all federal and state laws, all policies of the Board of Trustees of State Institutions of Higher Learning and all University policies. This offer is also contingent upon your being a United States citizen or having lawful authorization to work in the United States. This offer will be withdrawn if you are not authorized to work at Mississippi State University by the beginning date indicated above. This letter of offer is not a contract or an offer of a contract.

Use this paragraph if the salary is $75,000 or more: This offer is contingent upon nomination by the University President and approval by the Board of Trustees of State Institutions of Higher Learning. As an employee, you are expected to comply with all federal and state laws, all policies of the Board of Trustees of State Institutions of Higher Learning and all University policies. This offer is also contingent upon your being a United States citizen or having lawful authorization to work in the United States. This offer will be withdrawn if you are not authorized to work at Mississippi State University by the beginning date indicated above. This letter of offer is not a contract or an offer of a contract.

Should you decide to accept this offer, please return a signed copy of this letter on or before   (date)  .
If individual is benefits eligible, i.e., employees who are regularly rescheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months, please include the following sentence as part of this paragraph :
If you accept this offer, we will schedule an appointment for you with the Department of Human Resources Management for new employee orientation at your earliest convenience. As a new employee, you have 31 days from your hire date to enroll in benefits.

Sincerely,

Name
Department Head

Approved:

________________________________________________
Dean/Director, College/Division of _____________________

________________________________________________
Vice President of __________________________________

Offer Accepted: (If funding for this position is through a grant or contract, add: I agree to allow the sponsoring agency access to my employment records as it is relevant to the review or audit of the project).

I am [ ] or am not [ ] actively contributing to the Public Employees' Retirement System of Mississippi with another agency/institution at this time (check one).

________________________________________________
                                                                                        Date

c: Department of Human Resources Management

HRM #60-104
Effective 12/14/87
Sample Letter B Revised 8/18/05

For information about this policy, contact the  Department of Human Resources Management.