SAMPLE C
Support Staff Employee
Letter of Offer
Revised 2/27/03

Dear                       :

I am pleased to offer you a position as                       in the Department of                     at Mississippi State University, beginning on   (date)   . The salary rate for this position is $   (per year)   which will be paid semi-monthly. As an employee, you are expected to comply with all federal and state laws, all policies of the Board of Trustees of State Institutions of Higher Learning and all University policies.

While the position we are offering is normally a 40 hour per week job with the work week beginning at 12:01 AM on Sunday and ending at 12:00 midnight on the following Saturday, you may be asked to work overtime. If you are required to work overtime, you will be compensated with (overtime pay or compensatory time for hours worked beyond forty (40) during the work week) unless otherwise notified. This offer is also contingent upon your being a United States citizen or having lawful authorization to work in the United States. This offer will be withdrawn if you are not authorized to work at Mississippi State University by the beginning date indicated above. This letter of offer is not a contract or an offer of a contract.

Should you decide to accept this offer, please return a signed copy of this letter on or before (date) .
If individual is benefits eligible, i.e., employees who are regularly rescheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months, please include the following sentence as part of this paragraph :
If you accept this offer, we will schedule an appointment for you with the Department of Human Resources Management for new employee orientation at your earliest convenience. As a new employee, you have 31 days from your hire date to enroll in benefits.

Sincerely,

Name
Department Head 

Approved:

____________________________________________
Dean/Director, College/Division of _________________

Offer Accepted: (If funding for this position is through a grant or contract, add: I agree to allow the sponsoring agency access to my employment records as it is relevant to the review or audit of the project).

I am [ ] or am not [ ] actively contributing to the Public Employees’ Retirement System of Mississippi with another agency/institution at this time (check one).

_____________________________________________
                                                                                         Date

c:     Department of Human Resources Management

HRM #60-104
Effective 12/14/87
Sample Letter C Revised 2/27/03

For information about this policy, contact the  Department of Human Resources Management.