Mississippi State University
Operating Policy and Procedure
Administrative Banner Access for Student Workers

PURPOSE

To define the policy and procedures associated with Administrative Banner access granted to student workers to ensure that Mississippi State University complies with University policies and procedures and state and federal laws.

POLICY

Requests for student worker access to Administrative Banner to accomplish work assignments will be in line with existing University policies and procedures.

Student Worker Status

Definition - students whose work assignments are secondary to their pursuit of academic goals or objectives and who are enrolled as either undergraduate or graduate students of Mississippi State University, including students in a work study program and students in a co-op program.

Administrative Banner work assignments to students in an employment status must be incidental to such person’s status as a student as stated in the Public Employees’ Retirement System of Mississippi (PERS). Miss. Code Ann. § 25-11-105 II (1972) as amended).

PROCEDURE

Requests for Administrative Banner access for student workers must be initiated via the Banner Access Request Form. Student workers granted access to Administrative Banner will be subject to the following staff policies and procedures:

• Must complete a support staff application for employment

• Will be subject to the University’s criminal background screen policy HRM 60-122

• Will be subject to the University’s Guidelines for Employee Conduct HRM 60-401. Misuse of Administrative Banner access by student workers may result in disciplinary action, up to and including separation from employment. Student workers separated from employment will be subject to HRM 60-405, Separation of Employment, including being permanently ineligible for employment at Mississippi State University, in addition to any action under Student Affairs policies and procedures

• Must complete the Information Security training

Revocation of Administrative Banner access for student workers is the responsibility of the employing departments. Revocation of access is initiated via the Banner Access Request Form with the “Access Expiration Date” field specifying the date on which access should be terminated.

Graduate Assistant Positions – Graduate Assistant positions are exempt from the Fair Labor Standards Act and as such, are not classified as employees. While they may be granted Administrative Banner access upon proper approval as listed above, any disciplinary action for policy violation will be referred to the Office of Graduate Studies for disposition in accordance with policies and procedures affecting unsuccessful completion of assistantships, including disciplinary action and future eligibility for employment at Mississippi State University. Graduate Assistants complete an application through the Office of Graduate Studies and are subject to the criminal background screen policy HRM 60-122.

Other Related Policies. The following are MSU policies which have relevance and application:

• Information Security Policy OP 01.10

• Access to Computing Resources OP 01.11

• Use of Information Technology Resources OP 01.12

• Misuse of University Assets OP 01.19

• Social Security Number Usage OP 01.23

• Buckley Amendment AOP 10.06

• Records Management and Security HRM 60-109

• Credit/Debit Card Processing OP 62.08

LAW/REGULATION

Federal and state laws, policies of the Board of Trustees of State Institutions of Higher Learning and University policies.

Public Employees’ Retirement System of Mississippi (PERS). Miss. Code Ann. § 25-11-105 II (1972) as amended).

REVIEW

This policy and procedure will be reviewed by Mississippi State University’s Information Security Committee at least every four years.