Main Policy Index

Operating Policies and Procedures

Policy Home	TABLE OF CONTENTS
Policy Changes	Volume I - Presidential Matters
Policy Index	Volume II - Academic Affairs
IHL Policy	Volume III - Development and Alumni
Contact	Volume IV - Agriculture, Forestry, and Veterinary Medicine
Internal Audit Web	Volume V - Human Resources Management
	Volume VI - Budget and Planning
	Volume VII - Research and Economic Development
	Volume VIII - Student Affairs
	Volume IX - Campus Operations
	INDEX
	Recent Policy Changes
	For information regarding an official copy of a Mississippi State University Policy and Procedure, please contact the Office of Internal Audit at (662) 325-7353.


	VOLUME I
	PRESIDENTIAL MATTERS	Policy	Date	Attachment
	Section 01.Presidential Matters (main ↑)
	Operating Policy & Procedure System	01.01	10/04/11
	Salary Supplement Fund-Raising	01.03	08/27/12
	Emergency Operations	01.04	07/28/09	Attachment
	Mission Statement Review	01.05	03/30/11
	"Whistleblower" Policy	01.07	08/04/09
	Nonpersonnel Expenditure Approval	01.08	11/27/12
	Principles for University Governance	01.09	06/22/00
	Information Security	01.10	01/24/11
	Access to Information Technology Resources at Mississippi State University	01.11	07/19/11
	Use of Information Technology Resources	01.12	04/03/12
	World Wide Web Pages and other Electronic Publications	01.13	03/06/09
	Political Activities	01.14	09/25/12
	Wireless Communication Devices and Plans	01.15	10/19/10	Attachment
	Provision of Information Technology Resources	01.16	01/31/08
	Formal Distance Education	01.17	11/05/07
	Establishment and Operation of Research Institutes, Centers, and Related Entities	01.18	02/28/11
	Misuse of University Assets	01.19	10/04/11
	Use of Copyrighted Works for Education and Research	01.20	02/14/08
	Post-Tenure Review	01.21	07/12/05
	Use of Voice Mail	01.22	05/03/05
	Social Security Number Usage	01.23	01/24/11
	Identity Theft Prevention Program for Consumer Accounts	01.24	06/03/09
	Privacy of Electronic Information	01.25	06/30/10
	Access to Systems Containing Sensitive Information	01.26	06/24/11
	Sustainability, Facilities Operation, Grounds, Materials, and Transportation	01.27	01/24/12
	Amorous Relationships	01.28	02/27/12
	Child Protection Policy	01.29	11/27/12
	Section 02.Board of Trustees Policies and Bylaws (main ↑)
	Section 03. Equal Opportunity (main ↑)
	Equal Opportunity Statement	03.02	09/25/12
	Non-Discrimination and Anti-Harassment Policy	03.03	09/25/12
	Section 04.Internal Audit (main ↑)
	Internal Audit Services	04.01	10/04/11
	Section 05.Intercollegiate Athletics (main ↑)
	Post Season Play Salary Supplements	05.01	03/01/10
	Section 06.General Counsel (main ↑)
	Legal Services	06.01	11/04/10
	Trademark Licensing	06.03	08/21/06
	Public Records Request Procedures	06.04	11/04/10
	Electronically Stored Information (ESI) and Compliance with Federal Court Rules in Federal Lawsuits	06.05	11/04/10

	VOLUME II
	ACADEMIC AFFAIRS	Policy	Date	Attachment
	Section 10.General (main ↑)
	Academic Administrators and Directors	10.02	04/28/09
	Deans Council and Associate Deans Council	10.03	04/03/12
	Nepotism	10.05	12/05/12
	Family Education Rights and Privacy Act (Buckley Amendment)	10.06	12/01/06
	Veterans Administration: Students	10.07	11/26/05
	Classroom Regulations	10.08	10/14/11
	The Adoption and Sale of Textbooks and Related Educational Material	10.13	08/02/06
	Textbook Adoption	10.14	06/30/10
	Substantive Changes	10.15	07/25/11
	Section 11.Academic Programs (main ↑)
	Honors College, Shackouls	11.01	06/01/10
	Non-Degree Classification, Special	11.02	06/01/10
	Combined Undergraduate-Graduate Courses	11.04	02/17/10
	Requirements for Shortened-Format Courses	11.05	06/08/09
	Study Abroad	11.06	11/06/12
	Auditing a Class	11.11	06/01/10
	Section 12.Academic OP/Students (main ↑)
	Academic Add/Drop	12.01	02/05/13
	Withdrawal from the University	12.02	06/01/10
	Awarding of Degrees Posthumously	12.03	06/01/10
	Final Examination	12.04	02/17/10
	Honor Code Council Procedure (Formerly Honor Code 12.07)
	Requirements for Degrees, Academic Minors, and Certificate Programs	12.08	12/05/12
	Class Attendance and Reporting Absences	12.09	11/05/07
	Recognition of Undergraduate Academic Achievement	12.10	03/27/13
	Degree Requirements-Undergraduate	12.11	09/15/11
	Credit, Grades and Academic Standing	12.12	06/01/10
	Academic Records	12.13	07/27/11
	Academic Probation for Undergraduate Students	12.15	04/28/09
	Academic Suspension and Dismissal	12.16	06/01/10
	Undergraduate Academic Fresh-Start	12.17	12/05/12
	Academic Amnesty for Graduate Students	12.18	06/20/11
	Undergraduate Academic Amnesty	12.19	12/05/12
	Academic Forgiveness	12.20	09/17/07
	Veterans' Academic Status	12.21	05/10/07
	Undergraduate Student Courseload	12.22	07/31/12
	Cooperative Education Program	12.23	08/02/06
	Pass-Fail Option	12.25	02/05/13
	Undergraduate Credit by Examination	12.26	04/03/12
	Freshman Entrance Requirements	12.29	11/05/07
	Developmental Studies	12.30	04/23/12
	Freshman Course Loads	12.31	11/10/06
	Refund and Course Credit Policy for Student Members of the Military Called to Active Duty or Deployed	12.32	04/04/12
	Academic Accommodations for Students with Disabilities	12.35	12/01/06
	Repeat	12.36	04/03/12
	Undergraduate Academic Advisement	12.38	04/23/12
	Section 13.Academic OP/Faculty (main ↑)
	Emeritus Appointments	13.01	09/15/11
	Selection of William L. Giles Distinguished Professors	13.02	07/31/12
	Faculty Responsibilities in Instruction	13.03	04/28/09
	Attendance at Classes: Teaching Faculty	13.04	07/15/11
	Faculty Grievance Procedures	13.05	05/18/12
	Sabbatical Leave for Faculty Members of State IHL	13.06	01/16/07
	Academic Promotion and Tenure	13.07	06/30/08
	Travel by Faculty and Staff	13.08	11/10/06
	Credentials for Teaching	13.09	04/23/12
	Other Employment	13.10	12/05/12
	Academic Freedom	13.11	04/03/12
	Summer School Teaching	13.12	06/08/09
	Leave Policies	13.13	01/31/08
	Grade Appeal & Academic Review Board	13.14	04/28/09
	Evaluation of Teaching Performance	13.15	08/02/06
	Establishment of Academic Centers and Institutes at Mississippi State University	13.16	12/01/06
	Exit Interviews of Departing Faculty	13.20	05/11/12
	Faculty Released Time for Specified Committee Chairs	13.21	09/15/11
	Guidelines for Adjunct Faculty, Visiting Faculty, Visiting Scholar and Visiting Executive Appointments	13.22	06/01/10
	Faculty Workload	13.23	09/30/08
	Annual Faculty Review Process	13.24	10/14/11	Attachment
	Section 21.Graduate Program/Students (main ↑)
	Graduate Admission Criteria	21.01	04/03/12
	Research & Special Skill Requirements for the Ph.D. Degree	21.02	12/01/06
	Section 30.Computing Affairs (main ↑)
	Management of Copyrighted Site Licensed Computer Software	30.03	07/12/05
	Electronic Communications Infrastructure at Mississippi State University	30.04	12/01/06
	Internet Domain Names and Services at Mississippi State University	30.05	09/24/08
	Section 31.Registrar (main ↑)
	Legal Resident Status	31.02	02/05/13
	Schedule Planning and Registration	31.10	07/31/12
	Section 32.Libraries (main ↑)
	Mississippi State University Library	32.01	12/01/06
	Section 34.Academic Outreach & Continuing Education (main ↑)
	Special Teaching Programs	34.01	12/01/06
	Section 35.International Programs (main ↑)
	Payment of Non-Resident Fees for Approved Student Exchange	35.05	12/01/06

	VOLUME III
	Development and Alumni	Policy	Date	Attachment
	Section 41.MSU Foundation (main ↑)
	Coordination of Solicitations for Private Donations	41.01	04/29/11
	Naming Opportunities at Mississippi State University	41.02	01/23/12

	VOLUME IV
	AGRICULTURE, FORESTRY AND VETERINARY MEDICINE	Policy	Date	Attachment
	Section 51.Research Programs (main ↑)
	(For Intellectual Property issues, see policy 76.01)
	Section 56.General (main ↑)
	Sharing of Institutional Support Costs by Separately Budgeted Units of the Division of Agriculture, Forestry and Veterinary Medicine	56.01	04/15/97
	Outside Employment Policy and Approval Process	56.02	08/12/07	Attachment
	Sharing and Handling of Major Expenses of Jointly Occupied Buildings	56.03	08/12/07
	Research, Extension, and Clinical Faculty Positions	56.06	09/17/07
	Safe Use, Handling, Storage, Transport, and Disposal of Pesticides and Other Toxic Chemicals	56.07	08/12/07
	Promotion in Rank & Title of County Extension Agents	56.08	08/12/07
	Research and Extension Professional Staff Positions	56.09	02/28/11

	VOLUME V
	HUMAN RESOURCES MANAGEMENT	Policy	Date	Attach
	Section 60.1xxEmployment (main ↑)
	Recruitment and Selection	60.103	10/02/12
	Employment Authorization	60.104	10/02/12	Attachment
	Records Management and Security	60.109	10/22/12
	Contracts & Annual Pay Notification Letters	60.112	10/02/12	Attachment
	Drug and Alcohol Free Workplace	60.118	10/02/12
	Drug-Free Workforce	60.119	10/02/12
	Drug-Free Campus	60.120	10/02/12
	Controlled Substances and Alcohol Use Testing of Employees with a Commercial Driver's License	60.121	10/02/12
	Pre-Employment Criminal Background Screens	60.122	10/22/12
	Americans with Disability Act (ADA) Reasonable Accommodation in Employment	60.123	09/25/12	Attachment
	Section 60.2xxBenefits (main ↑)
	Leave/Leave Without Pay	60.201	10/28/10
	Tuition Remission-Employees	60.225	11/29/12	Attachment
	Tuition Remission-Dependent Children of Employees	60.226	11/29/12	Attachment
	Break Time for Nursing Mothers	60.227	04/29/11
	Section 60.3xCompensation (main ↑)
	Overtime/Compensatory Time	60.311	10/02/12
	Office Hours/Work Schedule	60.320	10/02/12
	Meal and Rest Periods	60.321	10/02/12
	Administrative Closing Compensation	60.322	09/26/11
	Staff Compensation Program	60.323	02/27/12
	Section 60.4xxEmployee Relations (main ↑)
	Guidelines for Employee Conduct	60.401	10/22/12
	Separation of Employment - Staff	60.405	10/02/12
	Outside Employment	60.415	01/10/07	Attachment
	Conflict of Interest/Ethics	60.416	04/01/94
	Section 60.5xxEmployment Development (main ↑)
	Workforce Development	60.501	10/02/12
	Performance Appraisals	60.503	03/03/10

	VOLUME VI
	Budget and Planning	Policy	Date	Attachment
	Section 61.Budget and Planning (main ↑)
	Account Reconciliation	61.01	04/30/12
	Sharing of Institutional Support Costs by Separately Budgeted Units of the Division of Agriculture, Forestry and Veterinary Medicine	61.03	04/15/97
	Funds of External Organizations	61.04	01/24/11
	Fixed Price and Residual Balance	61.05	01/24/11	Attachment
	Section 62.Controller (main ↑)
	Travel	62.01	04/30/12
	Investment Policy	62.03	11/27/12
	Endowment Earnings Spending Policy	62.06	04/30/12
	Cash Handling Policy and Procedures	62.07	04/30/12
	Credit/Debit Card Processing	62.08	04/30/12
	Section 63.Facilities Management (main ↑)
	Facility Improvement Project Evaluation	63.02	12/15/06	Attachment
	Section 65.Procurement and Contracts (main ↑)
	Anti-Kickback & Procurement Ethics in Public Contracting	65.03	04/30/12
	Securing and Paying for Honorarium, Speakers, Consultants and Independent Contractors	65.04	09/25/12	Attachment
	Vehicle Purchase Policy and Procedures	65.05	08/23/10

	VOLUME VII
	RESEARCH AND ECONOMIC DEVELOPMENT	Policy	Date	Attachment
	Section 70.Sponsored Programs (main ↑)
	Sponsored Programs	70.01	08/12/07
	University-Industry Sponsored Programs	70.02	09/24/90
	Federal Property, Policy and Procedure for	70.05	11/26/07	Attachment
	Financial Conflict of Interest in Sponsored Activities	70.09	07/23/12	Attachment
	Section 76.Technology Transfer (main ↑)
	Intellectual Property	76.01	01/29/13
	Section 78.Research Security (main ↑)

	Section 79.Regulatory Compliance & Safety (main ↑)
	Hazardous Waste	79.01	08/16/04
	Biosafety,	79.02	01/23/12
	Human Subjects	79.03	11/25/09
	Crisis Management Plan for (Biomedical) Animal Care and Use	79.04	08/16/04
	Laboratory Animal Welfare	79.05	11/27/12
	Radiological, Chemical, and Laboratory Safety	79.08	08/16/04
	Transportation of Hazardous Materials or Dangerous Goods	79.09	09/14/12
	Building Safety Reviews & Procedure Statement on Facility Reviews	79.10	05/01/09
	Section 80.General (main ↑)
	Research Ethics Consultation for Students Participating in University - Sponsored Research	80.01	11/28/11
	Ethics in Research and Other Scholarly Activities	80.02	11/28/11
	U.S. National Industrial Security Program Security Incident Policy	80.03	10/07/09	Attachment
	Lobbying	80.07	01/29/13
	Distribution Of Recovered Facilities and Administrative Costs	80.12	02/28/11
	Research, Extension, and Clinical Faculty Positions	56.06	09/17/07
	Research and Extension Professional Staff Positions	56.09	02/28/11

	VOLUME VIII
	STUDENT AFFAIRS	Policy	Date	Attachment
	Section 91.0xx Employee Related (main ↑)
	Contacting Students	91.13	09/26/11
	Section 91.1xx Student Related (main ↑)
	Code of Student Conduct	91.100	05/22/12
	Definition of a Student	91.101	09/26/11
	Disciplinarily Suspended Students	91.102	09/26/11
	Release of Information by University Police Department	91.107	09/26/11
	Dissent, Disruption and Academic Freedom	91.109	09/26/11
	Campus Advertising, Sponsorship, and Solicitation	91.110	04/28/10
	Withdrawal and Readmission of Mentally Ill Students	91.113	07/23/12
	Sexual Misconduct	91.118	12/01/11
	Sanctions for Alcohol Offenses	91.119	07/28/09
	Possession of Firearms, Explosives, or Other Devices, Substances, or Weapons	91.120	09/26/11
	Students with Disabilities	91.121	10/02/06
	Policy on Use of Motor Vehicles by University Student Employees at Mississippi State University	91.125	09/26/11
	Electronic Communications Student Policy	91.126	07/23/12
	Guidelines for Documentation of Students with a Specific Learning Disorder, Attention Deficit Disorder (ADD) or Attention Deficit/ Hyperactivity Disorder (AD/HD), or a Psychiatric/Psychological Disorder	91.130	10/02/06
	Satisfactory Academic Progress Policy	91.150	01/23/12
	Health Insurance and Repatriation Insurance for International Students	91.175	12/05/12
	Administrative Fee for International Students	91.176	07/16/12
	Extended Orientation for International Students	91.177	07/16/12
	Policy on Out-of-State Tuition Waivers and Scholarships	91.178	01/24/11
	Senior Citizen Tuition Waivers	91.179	08/31/09
	Section 91.1xx Student Organizations (main ↑)
	Studentand Other University Organizations	91.200	02/19/08
	1976 Copyright Act as Related to Musical Performances	91.203	09/26/11
	Liability Insurance Requirements - On-Campus Greek Organizations	91.205	09/26/11
	Hazing Policy	91.208	07/16/12
	Financial Policies for Student Organizations - Accounts	91.209	09/26/11
	Food Handling On-Campus by Registered Student Organizations	91.210	09/26/11
	Section 91.3xx General (main ↑)
	Blood Procurement	91.300	11/28/11
	Use of Tobacco on Campus	91.301	09/26/11
	AIDS Policy	91.302	07/16/12
	Student Publications	91.303	10/03/12
	Free Speech and Assembly Policy	91.304	05/08/09
	Management of Traffic and Parking	91.305	07/23/12
	Campus Roadways	91.306	07/16/12
	Policies for Traffic and Parking Rules and Regulations for the Campus and Streets of Mississippi State University	91.307	06/28/12
	Outdoor Amplified Sound	91.310	01/29/13
	Critical Incident Response	91.312	07/16/12
	Guidelines Concerning the Use of Surveillance Cameras on Campus	91.315	07/16/12
	Reservation Policies and Procedures for Recreational Sports Facilities	91.350	11/06/12
	Display of Flag	91.351	11/07/12
	Use of Automated External Defibrillators	91.352	07/16/12
	Required Accommodations in Programs, Activities, and Special Events on Campus	91.353	09/26/11
	Facilities Use Policy & Procedure	91.354	08/31/09
	Catering Policy	91.355	01/25/13

	VOLUME IX
	Campus Services	Policy	Date	Attachment
	Section 95.1xxFacilities Management (main ↑)

	Section 95.2xxSustainability (main ↑)

	Section 95.3xxParking (main ↑)

	Section 95.4xxTransportation (main ↑)

	Section 95.5xxFaculty Housing (main ↑)
	Faculty & Staff Temporary Housing	95.500	1/29/13	Attachment