Publications Staff Listing
WHAT WE DO
The publications office strives for
quality service, design and production.
We produce more than 300 publications
per year, including brochures, posters,
newsletters, flyers, letterhead and
business cards, advertisements, and
much, much more. Our regular publications
include
Alumnus,
MSU Memo, and the MSU Wall Calendar.
We want to ensure that
your publication is accurate,
well-written, and well-designed. We can
provide all the services required to
produce a publication in one stop. And
our services are free, except for a
minimal charge to help us buy supplies.
Of course, you will be required to pay
printing costs and shipping, which are
separate.
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Need help planning a
publication within a certain
budget? Call us.
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Need photos for your
publication? Our photographers
are the best.
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Need a new design for your
publication? Our designers are
at your service.
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Writing? Editing?
Proofreading? That's what
our editors do.
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Production coordination with an
outside printer? It's all
right here.
Most student recruitment, fund-raising,
and major image publications of the
university are written, edited, and
designed by the University Relations
publications group. The publications
group also offers its services to other
university schools, departments, and
offices as time and scheduling
permit.
Our staff,
with nearly 70 years of experience, is
available to help assess publication and
promotional needs, to contact outside
printers to obtain estimates and prices,
and to write bid specifications for jobs
that require them. We can help you
design specialty items and find licensed
vendors to produce them. We also can
help in scheduling your publications to
ensure prompt production. A production
schedule for each publication can be
made, including copy, design, and
printing deadlines.
HOW TO START
Contact publications manager
Harriet Laird to begin.
WHAT WE NEED
Submit text on paper for reference and
on a DVD, CD, disk, jump drive, or as
an e-mail attachment. We can accommodate
manuscripts prepared using most word
processing applications in both IBM
compatible and Macintosh formats. It is
best to avoid using italic, boldface,
centering, or underlining in this
document. In fact, there is no need to
format your text at all. Our editors and
designers will format it while preparing
it for publication. If you need help
with writing, let us know. We will be
glad to assist you.
Also let us know your budget. Our
designers are adept at working within
the constraints of a budget.
PAPERWORK AND
PROOFS
Department BANNER numbers should be
used when placing printing orders at
Printing Services. Billing is sent
directly to your office, college, or
school. Printing also may be done off
campus through the use of a purchase
order. Normally, your publication will
be printed by the printer that submits
the lowest bid, based on specifications
provided. We can help prepare bid
specifications to ensure the best
possible price from vendors in- and
out-of-state.
You will be able to correct errors or
make changes in your publication before
it is sent to the printer. The printer
will provide a photographic proof (known
as a blueproof) which includes the type,
photographs, and artwork. However,
changes at this stage can be costly and
can result in your publication being
delayed.
HOW MUCH WILL IT
COST
There is no charge for editorial or
design services. There is a $10 fee per
typeset page and UPS charges are
assessed for those jobs sent to
off-campus printers to pay for sending
the jobs as well as receiving and
sending various proofing stages. The
Publications Office will send an invoice
for both sets of charges upon completion
of the job, and all monetary
transactions are done through
interdepartmenal BANNER transfers.
Printing charges are separate and will
vary based on job complexity and printer
used.
HOW LONG WILL IT
TAKE?
Each publication is tailor-made to
serve your specific area of the campus
community. Therefore, allow ample time
for the many production steps in order
to minimize chances of error and ensure
quality printing and design. The
following timetables are rough estimates
of production time for publication.
These times may vary depending on the
number of publications in production at
a given time.
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1- and 2-color flyers
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2-3 weeks
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1- and 2-color brochures
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4-6 weeks
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1- and 2-color posters
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4-6 weeks
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4-color brochures
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8-10 weeks
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Sample
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4-color posters
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8-10 weeks
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Sample
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4-color annual reports/magazines
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14-16 weeks
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Sample
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UNIVERSITY
SYMBOLS
Our office also can help you in matters
involving the university symbols. We can
provide electronic versions of these
symbols and can advise on the correct
usages of symbols in print form. The Visual
Identity Manual containing this
information also is available on the
web. Particular questions about symbol
usage can be directed to publications
manager
Harriet Laird at
325-3442.
WHY DO I NEED HELP
DESIGNING?
Graphic design is crucial to the
success of your publication. It can
attract attention and help focus readers
on the publication’s message. Your
message is competing with countless
other written communications for the
reader’s attention. No matter how
important your message, it may not be
received if your publication is not
packaged effectively. The publications
group takes pride in professionally
designed publications, which not only
have won awards in national
competitions, but also the praise of
campus clients and their
constituents.
WHY DO I NEED HELP
EDITING?
Editors not only perform copy editing,
they also review a publication for
structure and organization. Good editing
organizes the written material for
unity, coherence, and emphasis. Our
writers have vast experience in
explaining what is important about
Mississippi State University. They know
what areas must be emphasized in a
particular publication and have the most
up-to-date facts and figures at their
fingertips.
WHAT IF I NEED
PHOTOGRAPHS?
Contact coordinator of photographic
services
Russ Houston at
325-3442 for questions and information
regarding your photography needs.
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