Moving your courses online
- Evaluate the plan that best fits your course.
- Using same time slot as your current course
- Use WebEx conferencing tool or another similar tool that you are already using.
- Allows for students to access course at a time that is most convenient for them
- Lecture and materials can be posted for students to access anytime
- Combination of both delivery methods
- Use the Chart to view recommended technologies by learning activity.
- Review steps for using Canvas or WebEx based on the learning activity you need to modify.
- Continuously communicate with your students regarding your plan of action.
|Learning Activity||Delivery Method|
|Post Course Materials||Canvas|
|Deliver Course Lectures||Canvas|
|Post and Submit Assignments||Canvas|
|Collaborate through Group||Canvas or WebEx|
|Hold Office Hours||WebEx|
Communicate with Students
Stay informed regarding how long the campus event may last and how it may affect your classes. Plan for the longest case scenario.
Communicate plans for your continued instruction to your department. Work with colleagues to find new ways to use Canvas or other tools. Including the department in your plans will help reduce confusion or frustrations.
Communicate with your students how the course will be taught in the event your course switches to an online format. Clear, concise, and consistent communication with your students will be critical to the continuity of your course and to the success of your students. Make your students aware of the best mode of communication with you, office hours, due dates, and how quickly to expect a response. Communicate with your students what type of technologies they will need for the course.
- Consider students may not have adequate internet service.
- Recommend that faculty and students download the Canvas (Teacher and Student) and WebEx mobile apps.
- Additional technology may be needed to instruct your course, such as web camera.
- Some resources such as network drives (I: and J:), many library resources, and some MSU software licenses will require using the campus VPN.
Continually update your syllabus based upon campus conditions.
- Contact the ITS Service Desk for all Canvas questions or issues by phone at 662.325.0631 or by email to email@example.com.
- “Convert Your Course to Canvas in 60 Minutes” workshops – registration required
- Canvas Corner – personal instruction by appointment only.
- Canvas and WebEx Online Webinars – registration required
- Continuing Courses at MSU - Instructional Technology Resources
- Instructors with Online Teaching Experience
- Center for Distance Education Online Training for Academic Continuity
FAQs for Faculty
What should I do if I have symptoms of COVID-19?
You should not report to work if you have symptoms (a fever of 100.4 F or greater along with cough or shortness of breath) regardless of whether you are identified as an essential or non-essential employee. The safety of our campus community is our number one concern. You should report your condition to your supervisor if asked to report to work, and you will be placed on administrative leave.
What if I need to take care of a family member who has COVID-19?
You should not report to work if you have been directly exposed to someone with COVID-19 for at least 14 days following the exposure. The safety of our campus community is our number one concern. You should report this to your supervisor if asked to report to work, and you will be placed on administrative leave. If caring for a family member with COVID-19, contact the Longest Student Health Center for guidance on when you can return.
What if my child’s daycare or school closes and I must stay home?
If you are unable to work because you have children at home, you should discuss this with your supervisor. It may be possible to allow you to work from home or to limit the hours/days for which you must make alternative arrangements for childcare. While every effort will be made to work with you, please understand that we do need all departments to remain open and all employees to be willing to work as necessary.
I returned from overseas travel. Do I need to get clearance to return to work?
Yes, if you have traveled internationally, you will need to get clearance before returning to work.
I returned from a cruise or from a domestic area that I believe to be a high-risk location. Do I need to get clearance to return to work?
Where can I get clearance?
Please call the Longest Student Health Center at 662-325-2055 before returning to campus. The Health Center will notify you and your department head by email of the clearance to return to campus or the requirement not to return to campus.
What happens if I don’t get cleared?
You will be asked to work from home, if possible. If your job cannot be performed at home, you will be placed on paid administrative leave. You will be required to self-isolate for 14 days, monitor symptoms and not report to work.
What if I or a family member is at high risk for the virus?
Telecommuting may be an option for a temporary period. Department heads need to determine whether the work that is currently being done can be accomplished in an effective manner by telecommuting. Please speak with your supervisor.
Why is the University extending spring break for a week?
Mississippi State University is being proactive in helping prevent the spread of COVID-19. These actions are consistent with other universities across the country and will allow faculty to make plans for courses to be offered online beginning March 23.
Will we return to class on March 23?
Classes will resume in an online or alternative format beginning March 23.
How long will classes be offered online? Will we return to the classroom this semester?
This is a continuously evolving situation. We are working with local and state health officials and with the Mississippi Institutions of Higher Learning to return to in person instruction as soon as possible.
Will this week’s closure add more time to the semester?
Currently, we do not expect the semester to be extended.
I traveled over spring break. What do I do?
For all MSU faculty, students or staff returning from travel abroad, from a cruise, or from an area that you believe to be highly impacted by COVID-19, MSU is following the recommendation of the CDC in requiring that you stay home for 14 days. As of today (March 16, 2020), that list includes the countries below and a list of European countries, and those returning from a cruise. However, we realize that some domestic locations may also pose a risk at this time.
If you are returning from travel abroad, from a cruise, or from an area that you believe to be highly impacted by COVID-19, please contact the Longest Student Health Center at 662-325-2055 before returning to campus. A health center employee will pre-screen you before you are cleared to return to campus.
Employees returning from level CDC Level 3 countries or cruises will be required to stay home for 14 days, monitor their health, and practice social distancing. Employees with a high risk of exposure returning from other locations may be asked to stay at home as well. If you are sick with fever, cough, or have trouble breathing, please call the Longest Student Health Center at 662-325-2055. Please notify your supervisor. You will need to provide proof of your travel and you will be required to work from home to the extent possible until you have been home and symptom free for the required 14 days.
As of March 16, Level 3 countries are:
- South Korea
- All European countries, as indicated here: https://wwwnc.cdc.gov/travel/notices/warning/coronavirus-europe
Site to search status of all countries: https://wwwnc.cdc.gov/travel/
I had a meeting, conference, event, etc. planned for this week. Do I still go?
All university-sponsored events and gatherings have been cancelled or postponed through April 15 to encourage social distancing and to help prevent the spread of any illness. All international travel is cancelled. Non-essential out-of-state domestic travel should be postponed through April 15. Only travel that is critical to University operations should be approved. Please understand that these travel restrictions may be extended to a later date.
I would like my student worker and/or graduate assistant to return to work. Can I ask them to do so?
Whether to return to work will be left to the student's discretion. You are welcome to reach out to ask if they are interested and willing to return but a student cannot be penalized if they choose not to return. A student is only paid for hours worked.
I’m a faculty member. Do I have to return to campus on March 16?
Extending spring break is intended to provide faculty the time to transition to online instruction. The reduction of people on campus should allow social distancing. Many faculty and staff can complete their jobs while following the CDC’s guidance for keeping a distance of six feet from others. Several online and in-person sessions are being scheduled. The full schedule of training is available at https://www.msstate.edu/acfaculty. When possible, we are encouraging faculty to work remotely.
Should I give a student an Incomplete (I) if I cannot determine the final grade due to a student’s extended absence? What if the University suspends operations?
An Incomplete (I) grade should not be used in these cases. A late grade should be submitted once the student has completed the necessary course work or if alternative plans have been provided by the Provost.
What happens if someone in the office is sick? Could I be affected?
We encourage sick employees to take time off to get well. Coming to work can increase the spread of an illness. Take basic steps to protect yourself and coworkers:
- Frequently wash your hands with soap and warm water for at least 20 seconds.
- Avoid touching your eyes, nose, or mouth.
- Cover your nose and mouth if you cough or sneeze.
- Avoid close contact with people who are ill.
I’ve been determined to be a patient-under-investigation (PUI) for COVID-19 or have been exposed to a PUI. What should I do?
Do not come to work. Contact the Longest Student Health Center at 662-325-2055 for further instructions.
I have an employee who is exhibiting flu-like symptoms. What should I do?
Ask them to contact the Longest Student Health Center at 662-325-2055.
I’m feeling really stressed worrying about COVID-19. How can I get support?
We know the news about COVID-19 can be stressful; please feel free to utilize the Employee Assistance Program (EAP) by calling 1-866-219-1232 (Toll-free) or visit the Human Resources Management page for more information: https://www.hrm.msstate.edu/benefits/eap/