COVID-19 departmental supply process

MSU Campus Services in coordination with our colleagues in Emergency Management, Environmental Health & Safety, Information Technology Services, and the Longest Student Health Center have created a process by which a selection of supplies will be available upon request to University Departments. The online portal is anticipated to be completed the week of June 1- 5, and if so, will be open to receive some limited departmental requests beginning Monday June 8. A fully stocked supply is anticipated in early July.  We realize that some departmental summer activities will prompt early requests, and we will make every effort to supply departments as orders are received, cataloged, and become available for distribution. As we ramp up our supply in preparation of the fall semester, we asked those needing supplies this summer to please be patient as we try to fulfill pertinent orders and to limit orders to only those items needed over the summer.

Quantity Control

The core selection of General Service Materials (GSM) have and will continue to be procured centrally in quantities that attempt to meet the needs of departments throughout the academic year. Given the anticipation of a limited supply chain, there will be quantity limitations on departmental orders for certain items.  These limitations are necessary to ensure all departments have adequate supplies.

Building Operators & the Online Portal

Departments, via their registered Building Manager and Operator, will be able to place orders through the online portal. Building Operators will have exclusive access to the online work request form built for this process. Departments will supply the Building Operator with their respective departmental/banner Org number, and request supplies based on the predetermined product listing available on the Campus Services website. The Building Operator will complete the form online and once notified that the order is ready, be responsible for picking up the order at the rear loading dock of the Gast Building located at 103 Robert L. Jones Circle.

Departmental Budgets

Please keep in mind that reimbursements will not be required from departmental funds in anticipation of MSU’s receipt of federal COVID-19 disaster relief funding, but should that funding relief not be available in its anticipated entirety, cost of provided supplies, or some percentage thereof, could become the responsibility of the department. For now, the Administration’s intention is that no departmental budgets bear the burden of the additional unique supply needs, but unfortunately as this crisis has taught us already, the situation could change. We are recommending that University departments do not independently procure COVID-19 response items, because tracking and reimbursement of decentralized expenditures will not be pursued, nor do they leverage economies of scale vendor pricing.

Information and Instructions

There will be more detailed information forthcoming in reference to availability and quantities, as well as an instructional video on proper usage of supplies, information on the enhanced custodial activities instituted at the onset of the crisis, and our coordinated rapid response team’s decontamination strategies already in practice to keep our community as safe as possible in the upcoming academic year. Building Managers and Operators will receive process training in July.

Thank you all for your patience, understanding, and teamwork.

*List of General Service Materials

  • Hand Sanitizer in varying size packaging (Gallon, 2-liter, 16 oz., 8 oz.)
  • Sprayable Peroxide-based Virucide (bottles)
  • Disinfectant spray (Lysol-like)
  • Plastic Spray Bottles
  • Cloth Face Coverings – Reusable
  • Disposable Face Coverings (Pleated 3-Ply masks)
  • KN-95 Masks
  • Latex Gloves
  • Common Area Plexiglass Shields (constructed in-house so lead-time is required)
  • Common Area COVID-19 Signage (more details later)

*This list will be updated in real-time on the portal and is subject to change based on availability. Departments should order supplies to meet anticipated short-term and intermediate needs and not storage.

Tuesday, June 2, 2020 - 11:05 am